Difference: Collaborating (6 vs. 7)

Revision 72013-11-19 - WilliamBreadenMadden

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META TOPICPARENT name="WebHome"
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Collaborating

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collaborating

 
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<		This page is an informal guide to resources for collaborating with others online. An emphasis is placed on software that is reliable, easy and quick to set up. Obviously, security features are necessary sometimes, but this page does not focus overly on this aspect.
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>		This page is a brisk, informal guide to resources available for collaborating with others online. An emphasis is placed on resources that are reliable, easy and quick to set up. Obviously, security features are necessary sometimes, but this page does not focus overly on this aspect of collaboration and communication.
 
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Collaborating online

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collaborating online

 
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Audio and video communication

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sound and video communication

 

Vidyo

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<		CERN maintains the Vidyo video conferencing service. Vidyo is to replace EVO which shall be phased out. EVO will be maintained through 2012 in order to have a backup communications platform during transition.
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>		CERN maintains the Vidyo video conferencing service. The predecessor to Vidyo was EVO which is now phased out.
  More information about Vidyo can be found at the CERN Vidyo website.
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Download
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install
 
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<		Vidyo is available for the Linux, Mac OS and Windows platforms. Download the VidyoDesktop client here.
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>		Vidyo is available for the Linux, Mac OS and Windows platforms. VidyoMobile is available for the Android and iOS platforms.
 
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Registration
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registration
 
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  • Shortly after registration, you should receive an e-mail confirming that your registration to the CERN Vidyo service is active.
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Usage
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usage
 
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Log in
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log in
 
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  • Enter your CERN user name and passcode.

  • If you have not installed the Vidyo client, you shall now be directed to do so. Otherwise, you shall now access "Home".
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Search for a meeting or search a person, joining a meeting
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search for a meeting or search a person, join a meeting
 
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<		From "Home", enter the meeting title or the person's name in the only text entry field on the page (in the blue bar). All current meetings and future meetings containing the specified text are listed. Select a listed meeting for information on the meeting status. To join a meeting, select the meeting and then select "Join Room" (in the blue bar). A window for the meeting should now appear.
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>		From "Home", enter the meeting title or the person's name in the only text entry field on the page (in the blue bar). All current meetings and future meetings containing the specified text are listed. Select a listed meeting for information on the meeting status. To join a meeting, select the meeting and then select "Join Room" (in the blue bar). A window for the meeting should appear.
 
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Direct communications and personal 'rooms'
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direct communications and personal 'rooms'
 
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<		Select "Control Meeting".
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>		Select "Control Meeting". Select "Room Links" to access the URL for the room and to set the passcode for the room.
 
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<		Select "Room Links" to access the URL for the room and to set the passcode for the room.

Telephone gateways
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telephone gateways
  There are telephone gateways available for Vidyo:
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VidyoMobile
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<		VidyoMobile is available for the Android and iOS platforms.
 
VidyoMobile for Android
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<		 Download

VidyoMobile for Android is available for download in Google Play here.

Usage

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>		 usage
  Upon running the program, enter the portal (vidyoportal.cern.ch), your CERN user name and passcode. In the VidyoMobile interface, there are three main tabs: "My Contacts", "My Info" and "Settings".
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<		 Search for a meeting or search a person, joining a meeting
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>		 search for a meeting or search for a person, joining a meeting
  From "My Contacts", enter the meeting title or the person's name in the only text entry field on the page. All current meetings and future meetings containing the specified text are listed. Select a listed meeting for information on the meeting status. To join a meeting, select the meeting and then select "Join Room".
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<		 Direct communications and personal 'rooms'

Select "My Info".

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>		 direct communications and personal 'rooms'
 
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<		Under "Your Rooms", select your name and then select "Join Room" to join the room meeting or then set the passcode for the room etc.
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>		Select "My Info". Under "Your Rooms", select your name and then select "Join Room" to join the room meeting or then set the passcode for the room etc.
 
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<		 Meeting
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  In a meeting, there are five main icons displayed: for settings, camera, microphone, speaker, and hangup. Settings displays the current frame rate in the screen corner. Camera switches between available camera modes (for example, front camera on only, back camera on only and cameras off). Microphone controls the microphone mute/unmute functionality. Speaker controls the speaker mute/unmute functionality. Hangup exits the meeting.
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<		 Settings
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  Various settings are accessible from the "Settings" tab.
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VidyoMobile for iOS

VidyoMobile for iOS is available for download here.

More information
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other information
 
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Echo cancellation
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echo cancellation
  Here is a video demonstrating testing of the Vidyo echo cancellation algorithm.

Skype™

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<		An obvious initial option is Skype™ which offers decent audio and video communications between up to ten persons. The downsides are that it is proprietary and that it requires both installation and registration/log in.
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>		An obvious initial option is Skype™ which offers decent audio and video communications between up to ten persons. The downsides are that it is proprietary, supports spying efforts and that it requires both installation and registration/log in.
 

EVO

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<		EVO is the preferred communications software of the ATLAS collaboration. It offers audio, video and other (screen sharing) facilities, so it is quite versatile. The downside is that it requires registration/log in. It requires JAVA on the machine running it, but only a quick download is required to run it. There's no extensive installation required. It works sometimes.
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>		EVO is the now-obsolete communications software of the ATLAS collaboration. It offers audio, video and other (screen sharing) facilities, so it is quite versatile. The downside is that it requires registration/log in. It requires JAVA on the machine running it, but only a quick download is required to run it. There's no extensive installation required. It works sometimes.
  EVO will not run while logged into the same account on multiple computers. The latest computer to attempt to log into the already logged-into account is the instance that will continue to successfully run. The older instance will cease to run.
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Adding "Buddies"
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adding "Buddies"
  In the lower left corner of the main EVO window, one can search for names. One can add people to one's "Buddies" list in this manner.
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Adding a community (e.g., the ATLAS community)
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adding a community (e.g., the ATLAS community)
  In the top menu bar of the main EVO window, select "Search". Then, select "Search Communities". A list of EVO communities should then be loaded and displayed in a new window. The "ATLAS" community is located in the "High Energy Physics" EVO community group. Select the ATLAS community and add it to your "Subscribed Communities". Select "OK". On the EVO home page, you should now see the ATLAS community displayed as a tab next to the "Universe" community tab.
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  http://evo.caltech.edu/evoGate/Documentation/telephone.jsp
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<		Examples: CERN telephone number: 0041 (0)22 76 71400, UK telephone number: 0044 (0)161 306 6802
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>		examples:

  • CERN telephone number: 0041 (0)22 76 71400
  • UK telephone number: 0044 (0)161 306 6802
 
Skype™ EVO Gateway
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  A Google+ hangout offers audio and video communication. It requires no major installation (perhaps a browser extension might be required depending on the browser accessing it). A downside is that registration is required (i.e., a Gmail account is required).
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Quick instructions
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quick instructions
 
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  • On the right, under the "Hangouts" heading, click the green "Start a hangout" button.
  • A new window should pop up, in which audio and video (from a webcam) are interfaced.
  • Enter/paste Gmail addresses directly into the "Who do you want to hang out with?" entry field as necessary.
  • Click the green "Hangout" button.
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  • On the right, under the "Hangouts" heading, select "New Hangout".
  • Enter/paste Gmail addresses directly as necessary.
 
  • A URL is sent to all those added to the hangout.
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Collaborating on some code

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collaborating on code

 

PrimaryPad

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<		PrimaryPad offers a very simple and easy way for people to look at and edit the one page of code online. Line numbers appear by the code and different text highlighting is attributed to each user.
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>		PrimaryPad offers a very simple and easy way for people to look at and edi one page of code online. Line numbers appear by the code and different text highlighting is attributed to each user.
 
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Quick instructions
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quick instructions
 
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  • Click "Create new Pad".
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  • Select "Create Pad".
 
  • Circulate the URL in the browser's address bar.
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Collaborating using scribbles

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collaborating using scribbles

 

Scriblink

Scriblink offers a very simple and easy way for people to look at and write on the same virtual whiteboard. Obviously, a tablet computer, a Wacom tablet or something similar is preferred for interfacing with this whiteboard.

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Quick instructions
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quick instructions
 
  • Go to http://www.scriblink.com/.
  • Under the "Invite Others" heading, click "Get URL" to view the URL for the whiteboard used.
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  This is a simple web whiteboard that is optimised for many devices, including tablets and telephones.
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quick instructions
 
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Collaborating in the same place

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FlockDraw

This is a simple web whiteboard that is optimised for use by artists.

quick instructions

  • Go to http://flockdraw.com/.
  • Select "Create your sessioin".
  • Enter a user name.
  • Circulate the URL in the browser's address bar.

collaborating on LaTeX documents

writeLaTeX

writeLaTeX is an online collaborative LaTeX editor.

collaborating in the same place

 
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Collaborating on some code

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collaborating on some code

 

USB hub

Set up one computer (preferably with a big screen). Connect a USB hub to it. Connect two USB keyboards to the hub and connect two mice to the hub.

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Collaborating online or in the same place

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collaborating online or in the same place

 
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Collaborating on code pieces or a large amount of code

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collaborating on code pieces or a large amount of code

 
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Subversion

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version control system

 
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<		This is a good way for multiple people to work on a large amount of code.
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>		Subversion, GitHub etc. are is a good way for multiple people to work on a large amount of code.
 

Dropbox

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<		This is a good way for multiple people to work on code pieces or a large amount of code. A shared Dropbox directory can be set up easily. Changes to files are automatically synchronised. Wherever a conflict is detected (i.e., when two people are working on the same piece of code), both versions of the code are saved and users are alerted to the conflict. Then, the files can be manually merged. Additionally, a record is kept of all changes made. If a file is accidentally deleted, it can be retrieved easily from the online Dropbox interface.
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>		This is a good way for multiple people to work on code pieces or a large amount of code. A shared Dropbox directory can be set up easily. Changes to files are synchronised automatically. Wherever a conflict is detected (i.e., when two people are working on the same piece of code), both versions of the code are saved and users are alerted to the conflict. Then, the files can be merged manually. Additionally, a record is kept of all changes made. If a file is deleted accidentally, it can be retrieved from the online Dropbox interface easily.
 
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