Difference: TravelInformation (8 vs. 9)

Revision 92010-05-11 - AndrewPickford

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META TOPICPARENT	name="ATLAS.WebHome"

Travel and Expenses information

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Student information

STFC funded students

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For students funded by the Science and Technologies Funding Council (STFC) expenses forms can be found here

. N.B. Remember, (try to) apply for expenses before travel and to claim afterwards within the allowed time periods.

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For students funded by the Science and Technologies Funding Council (STFC) who started before 2008 expenses forms can be found here

. N.B. Remember, (try to) apply for expenses before travel and to claim afterwards within the allowed time periods.

STFC funded students who started from 2008 should contact Valerie Flood about travel arrangements, accommodation requirements and travel insurance cover as well as LTA arrangements. Also see http://www.stfc.ac.uk/resources/pdf/InsPolicy.pdf for travel insurance with STFC.

SUPA funded students

Follow the instructions for Staff claiming GU expenses below.

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CCLRC instructions and URLs change from time to time: please see the page above. Here is an overview for Glasgow users.

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Firstly, if the business trip is overseas, a CCLRC Overseas Visit form is required in advance .This should be fully completed, signed by the BudgetHolders and faxed to Sue Bartlett at RAL on 01235 445672. The ORG code is "PUG" for Glasgow.

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Firstly, if the business trip is overseas, a CCLRC Overseas Visit form is required in advance .This should be fully completed, signed by the BudgetHolders and faxed to Debbie Loader at RAL on 01235 445672. The ORG code is "PUG" for Glasgow.

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To book flights through Joint Venture Travel (JVT), please email Valerie Flood ( v.flood@physics.gla.ac.uk) with the following information:

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To book flights through Key Travel, please email Valerie Flood ( v.flood@physics.gla.ac.uk) with the following information:

* Destination

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* Budget code (obtainable from the Buget Holder link above).

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Once the flights are provisionally booked with JVT your signature will be required on the booking form before it can be faxed.

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Once the flights are provisionally booked with Key Travel they will forward details as an options - please check the details and confim with Valerie that it is all fine. Valerie will email Key Travel who will then forward the e-ticket to you.

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UK train tickets can also be purchased through JVT, but as these are paper tickets rather than electronic ones, the booking must be made before 3pm in order to be sent out in the last post.

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UK train tickets can also be purchased through Key Travel, they can either be delivered by post or collected at the train station. For posted tickets these need to be booked well in advance.

Department Budget

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CCLRC expenses claim form for overseas trip (.doc

, .pdf

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GU expense claim form (media_87728_en.pdf

, guidance notes

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GU expense claim form (media_148263_en.xls

, see http://www.gla.ac.uk/services/finance/payandpensions/expensesprocedures/

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Please note that the following information should be input on the authoriser section of the GU expenses form:

Surname: LONG
Forename: ANDREW
Department: PHYSICS & ASTRONOMY
Dept No: 407
Staff Number: 110906

Please ensure that the expense claim forms are filled out fully and accurately to facilitate swift payment, and return the complete forms to room 477 to be forwarded to the appropriate place.

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